Crosswinds District Goals for 2004

			     BOY SCOUTS OF AMERICA
			      OCCONEECHEE COUNCIL
			      CROSSWINDS DISTRICT

     Robbie Spivey		  Susan Long		   Martin Banning
   District Chairman	     District Commissioner	 District Executive


		 2004 Crosswinds District Planning Retreat Report


  The Crosswinds District Committee (along with the Hemlock District Committee)
  met for their annual planning retreat on April 3, 2004 from 8:30am to 3:00pm
  at the Becky Medlin Century 21 Real Estate building in Fuquay-Varina, NC.
  A big THANK YOU AGAIN to W.E and Becky Medlin, from both of the district
  committees, for allowing us the use of their excellent meeting facilities.
  Thanks also to the two District Chairmen for buying the breakfast biscuits,
  to Roger Lear for buying the snacks and the drinks, to Dusty Fletcher for
  buying the donuts and providing the fabulous cake and brownies and to Susan
  Long for the delious brownies and peanut butter cookies.


  Attendees from the Crosswinds District were:
    Martin Banning     District Scout Executive
    Robbie Spivey      District Chairman
    Susan Long	       District Commissioner
    Tom Doligalski     Boy Scout Advancement & OA Chapter Advisor
    Jerry Jester       Boy Scout Roundtable Commissioner
    Roger Lear	       District Web Master & Video Librarian
    Chris Siegl        Religious Awards Co-Chair
    Suzie Slopek       Membership/Relationships Co-Chair/Popcorn Co-Kernel
    Gary Thorn	       ADC - Cub and Boy Scout Roundtable
    Ed Walsh	       Boy Scout Program Chair
    Ron Werley	       Unit Commissioner

   Attendees from the Hemlock District were:
    Eric James	       District Scout Executive
    Steve Phillips     District Chairman
    Steve Stewart      District Commissioner
    Linda Boggs        Health & Safety Co-Chair
    Shelia Bullock     Health & Safety Co-Chair
    Dusty Fletcher     Activities & Civic Service Chair
    Steve Fuller       Cub Family Campout
    Mary Hampson       Cub Advancement Chair
    Marvin Tharp       Order of the Arrow Chapter Advisor
    David Warnick      Boy Scout Roundtable Commissioner


    The committee met to critique the past year, discuss and plan what our
    Districts want to do for 2004 and 2005, and to set the dates for the
    district activities that are to be included in the 2005 district calendar.

    PLEASE read the entire report, concentrating on the area that pertains
    to your job in our district. Please e-mail Roger Lear and copy Robbie
    Spivey with any changes/comments/corrections you may have, especially if
    you were not at the retreat meeting.

    Thank you all for your help in Scouting and in helping to make our old
    Dan Beard District a Quality District in 2003.

    Respectfully Submitted by Roger Lear - District Recording Secretary

    The following goals were discussed at the annual retreat by the
    attendees listed on the first page of this report.

   EXECUTIVE GOALS - Robbie Spivey, District Chairman:

     1. Be a Quality District in 2004 by promoting growth in membership,
	units, finances and all program aspects of the District.

     2. Recruit qualified and aggressive individuals to serve on the District
	Committee and see that fellowship and teamwork are promoted among
	committee members.  Promote committee members' activitiy on their
	corresponding Council committees so that the District receives the
	best information possible.

     3. Represent the District at Executive Board meetings and other
	Council level meetings as requested and appropriate.

     4. Delegate responsibility and authority to respective Committee members.

     5. Oversee that the committee plans are appropriate and executed on
	schedule and see that priorities are set and assignments given as
	necessary and work to solve problems in a timely manner.

     6. Promote appropriate training and recognition for all District
	Committee members.

     7. Continue to promote visibility of the District Committee by having
	committee members present at Roundtables and available to unit
	committees for meetings and training of those committees, as needed
	(especially new units within their formative first few months).

     8. Continue to see that District Committee meeting minutes are posted on
	the web site and that the district calendar is received by all units.

     9. Promote the camping program district wide and especially promote and
	support Council Camps.

    10. Continue to see that recurring training is provided.

    11. Promote "Replace yourself" policy and vice-chairman/co-chairman
	positions.

    12. Encourage "procedures" manuals for each position.

    13. Promote everyone "is involved in Fundraising".

   COMMISSIONER GOALS - Susan Long:

     1. Recharter all units on time.

     2. Have commissioner staff perform Quality Unit reviews for all
	rechartering units.

     3. Involve commissioner staff in all recharters for district's units.

     4. Encourage commissioner staff to make presentations of unit charters
	at an appropriate gathering of the unit in April-May or
	August-September time frame.

     5. Complete unit inventories by June 30 and December 15, 2004.

     6. Recruit and train active unit commissioners for each 3 units.

     7. Ensure that all commissioner staff receive appropriate training at
	Commissioner Basic courses and Commissioner College.

     8. Review individual commissioners' progress towards training awards.

     9. In conjunction with the District Executive, develop timely updates
	of unit Key 3 lists.

    10. Encourage regular district Key 3 meetings.

    11. To hold a Commissioners meeting prior to each Roundtable.


   ROUNDTABLE GOALS for Cub & Boy Scout Roundtables - ADC Gary Thorn:

     1. Continue to investigate incentives to increase Roundtable attendance
	and insure that one representative per unit for at least 50% of our
	units attend Roundtable.

     2. Track attendance at Roundtable and make the attendance information
	available to the District Committee.

     3. Publish a monthly Roundtable agenda/program with the subjects for our
	Scouting units and put the agenda/program on the District web site.

     4. Communicate with all units via e-mail or list server or US mail.

     5. Have training classes, in conjunction with the Roundtables, at least
	quarterly (eg., Health and Safety, Safe Swim/Safety Afloat, Leader
	Awards, Recognition and Fast Start Training).

     6. Induce leaders to subscribe to the District e-mail list server so that
	it serves at least one representative from each unit in the district.

     7. Insure Cubs and Boy Scouts publish a program schedule for the year
	and then stick to it!

     8. Until we hold separate Roundtables, hold a 15 minute general
	information session at start of Roundtable, then break into separate
	districts for 15 minutes of unique district information and discussion.
	Then break into Cubs and Scouts using very front of room and very back
	of room for noise considerations.


   CUB SCOUT ROUNDTABLE COMMISSIONER GOALS - OPEN POSITION:


   BOY SCOUT ROUNDTABLE COMMISSIONER GOALS - Jerry Jester:

     1. To continue to build and maintain a complete and up to date contact
	sheet for all units in the District.  The list should include the
	following information on each listed position:

	Unit number
	Charter Organization Address
	Day & time of meetings (Address of meeting if not Charter Org. address)
	Scoutmaster or Venture Crew Advisor
	Asst. to all Unit Leaders (one likely to act in Unit Leaders absence)
	Committee Chairperson
	Charter Organization Representative

	Registered Leaders information should include the following:
	Mailing Address - Home Phone - Work Phone - Preferred email address

     2. To continue to search for answers why some units do not have
	representation at Roundtables.

     3. To continue to strive to energize units to encourage their
	leaders to participate in Roundtables.

     4. To continue to offer training courses for Leader certification during
	the year at Roundtables.

     5. Try to design monthly Roundtables so that they will include or touch
	upon the month's theme for Boy Scouts.

     6. To find "people of interest" to make presentations at Roundtables.

     7. To encourage leaders to "sign up" for District YahooGroups e-mails.

     8. To continue to contact and encourage each unit in our District
	to have at least one representative of their unit to attend every
	Roundtable through out the year.

   TRAINING GOALS - Brian Garrett:

     1. Promote the benefits of adult leader training and encourage
	participation in training opportunities.

     2. Establish repeatable training program to ensure long-term success.

     3. Utilize resources from other Districts and Councils to maximize
	effectiveness.


   TRAINING OBJECTIVES:

     1. Establish course descriptions for all adult courses on our website.

     2. Build clear training paths for all positions in the District.

     3. Establish District training inventory.

     4. Establish clear procedure for obtaining web-based training records
	from Council.

     5. Promote the new role of Pack Trainer for all Packs.

     6. Promote the role of Unit Committee member for Training in all other
	units.

     7. Represent the District at Council Human Resource Committee meetings.

     8. Establish relationship with all District training representatives in
	the Council.

     9. Communicate pertinent information to the District Committee and units.

    10. Recruit training committee members.

    11. Develop information on District Training awards for our website.

   CAMPING GOALS - Chuck Carter and Kevin John:

     1. Identify and recruit 3 additional adult Scouters to serve on the
	District Camping Committee (Cub and Boy Scouts).

     2. Meet as a Committee once a month to address issues and activities
	outlined in the Camping Committee Guide (Cub and Boy Scouts).

     3. Attend the BSA Camporee/Cub Family Campout and work with the staff to:
	a: Gain greater insight
	b: Enhance networking

     4. Survey and interview all Troops for the following:
	a: Participate in work camps
	b: Obtain the best contact person
	c: Identify their perspectives on improvements or activities

     5. Identify 3 work weekends at campsites for either Cub or Boy Scouts to:
	a: Identify activities
	b: Develop communication plan with Troops to fill
	a: Identify additional incentives

     6. Summer Camp - obtain 100% timely participation in the District Camping
	Survey and develop an action plan based upon the survey results.

     7. Develop a SWOT (strengths, weaknesses, opportunities and threats)
	matrix for the camping and plot each unit.

     8. Work with Training to expand and incorporate Cub Scout and Boy Scout
	Leaders in their outdoor training skills training programs.

   NESA GOALS - OPEN POSITION:

     1. Encourage adult Eagles to become involved with our units to counsel
	Life Scouts in planning their Eagle projects and their path to Eagle.

     2. Encourage adult Eagles to serve on the District Eagle Review Board.

     3. Plan to hold an annual Eagle breakfast to promote NESA and to encourage
	the adult Eagles to become involved in our District.

    RELIGIOUS AWARDS PROGRAM GOALS - Robbie Spivey and Chris Siegl:

     1. Increase participation in Religious Awards programs with the goal of:
	a. Awarding 20% more Religious Awards in our units than last year
	b. Religious Awards to Scouts in 5 units that didn't award last year
	c. Getting one adult Scouter in our units to earn a Religious Award
	d. Promote at least 5 Religious events or awards scheduled programs
	e. Conduct an adult Religious Awards Councelor training program

     2. Recruit and publicize Religious Awards programs beyond the sponsored
	unit by getting participation of multiple units.

     3. Recognize participation of youth/adults in the district and facilitate
	recognition by the religious institutions.

     4. Promote training of Religious Awards councelors by advertizing
	requirements and opportunities.

     5. Bring scouts together with trained councelors

     6. Promote religious events on district web site

     7. Maximize participation in Scout Sunday activities and document efforts,
	publicize outside the sponsoring units, challenge church participation,
	and provide recognition to churches, units and individuals.

     CUB SCOUT PROGRAM GOALS - OPEN POSITION:

     1. Work with the Roundtable Staff and the Cub Training Chairman to
	help provide better service to the unit leaders and staff.

     2. Keep the sub-committees informed on the District Committees requests,
	comments and suggestions and to do the same from the sub-committees to
	the District Committee.

     3. Recruit a new Cub Family Campout Chief that will take over for 2004.

     4. Address the issues of Webelos Transition by developing plans with the
	appropriate District Committee program areas.


    CUB SCOUT ADVANCEMENT GOALS - Pam Sen:

     1. Track and report monthly pack advancement.

     2. Contact a unit or the Unit Commissioner when a unit does not seem to
	be advancing as we might expect them to advance.

    CUB SCOUT DAY CAMP - OPEN POSITION:

     1. Recruit at least 2 new Scouters to attend Cub Day Camp School in 2005.

     2. Work with the Council Staff in securing a location for Cub Day Camp 2005.

     3. Recruit a new Cub Day Camp staff for 2005 and plan and hold a 1 week camp.

     4. Promote Cub Day Camp at all Cub Scout events.

     5. Ensure that our Cub Day Camp is open to any Cub, no matter what his
	needs are, whether it is physical limitations or monetary problems.

     6. Make sure we have two deep leadership at all times.

     7. Insure our camp meets or exceeds all requirements to gain Camp
	Certification during inspection.

     8. Insure that Cub Day Camp is an enjoyable experience for Scouts and
	leaders participating.

     9. Increase the number of Cub Scouts and Den Chiefs participating.

    10. Examine the possiblity of implementing a Webelos Overnight Campout as
	part of the Cub Day Camp, including Boy Scouts participation with
	activities and camping.

   BOY SCOUT PROGRAM GOALS - Ed Walsh:

     1. Improve communications among District Committee Boy Scout team members.

     2. Increase the use of the district web page and the e-mail list server
	to exchange Boy Scout related information.

     3. Coordinate and participate with the Boy Scout Roundtable staff.

     4. Promote camping, high adventure activities, and OA functions.


   BOY SCOUT ADVANCEMENT GOALS - Tom Doligalski:

     1. Track and report unit advancement based on the available data.
	Use the data to report on units not advancing to the Unit
	Commissioners for their action.

     2. Keep current on the latest BSA National changes in advancement and
	communicate this to the units in the best possible manner via
	Roundtables, the District Web Page, our e-mail list server or e-mail.

     3. Conduct training at least once a year on the proper advancement
	process, especially as it relates to the Eagle Award.

     4. Work with Activities and Civic Service and Cub Scout Advancement to
	recruit an Adult Recognition Committee.

     5. Actively publicize the need for nominations for adult recognition for
	the DLC, the Award of Merit and the Silver Beaver Award.

   BOY SCOUT EAGLE BOARD OF REVIEW - Tom Allen:

     1. Bring new adults into the Eagle Board of Review process and train
	the adults on the roles and responsibilities in the Eagle Boards.

     2. Provide a sign-up sheet at Roundtable for Eagle Board volunteers or
	have them contact via email.

     3. Provide up to date "Life to Eagle Transition" information to troop
	leaders and conduct training at Roundtable.

     4. Publish the Eagle Board of Review meeting schedule in the District
	Calendar for use by the units and the youth.  NOTE: The Eagle Boards
	are held the 2nd Wednesday of every month at 7 pm at the Church of
	Later Day Saints located at the corner of Cary Parkway & Seabrook Ave.

     5. Provide the reports on the Eagle Boards, along with the new Eagle's
	addresses, to the Activities and Civic Service Chairperson for use at
	the annual District Recognition Event and to the district web master

   ORDER OF THE ARROW - CHAPTER GOALS - Tom Doligalski:

     1. Offer OA elections to all Troops in  the Crosswinds and Hemlock
	Districts and complete those elections by 5/1/2004.

     2. Document Chapter service hours and participate in at least one service
	project.

     3. Conduct the tap-out ceremony at the District Camporee.

     4. Produce a Chapter newsletter.

     5. Conduct at least one ceremony for each Lodge overnight event.  Recruit
	at least four new members for the ceremony team.

     6. Identify and recruit for all chapter leadership positions.  Have at
	least 50% of the existing Chapter Vice-Chiefs identify and train an
	assistant.

     7. Have at least two new Chapter officers attend Lodge Leadership
	Development.

   HIGH ADVENTURE (VENTURING) GOALS - Bill Fairhurst and Chris Siegl:

     1. At a Roundtable offer Safety Afloat and Safe Swim Defense for leaders.

     2. Conduct a canoe handling course and a whitewater kayaking course during
	the year.

     3. Encourage participation in Teen Council by district Crews with the goal
	of participation by at least 30% of Crews for at least one meeting.

     4. Promote and support the following events to our district units:
	a. Tower Operator Certification
	b. Natural Rock Climbing
	c. Cope Staff Training
	d. Shooting event
	e. Venture Vortex - goal of participation by 30% of our Crews
	f. Powderhorn
	g. Career Day
	h. Winterfest 2005 - goal of participation by at least 2 of our Crews

     5. Encourage every Troop to establish a Crew, with the goal of forming at
	least 1 new Crew.

     6. Get Crews to use Council properties with a goal of having 30% of our
	Crews doing events scheduled on Council properties.

     7. Promote Venture participation in events outside of our Council.

    FINANCE GOALS - Martin Banning:

     1. Achieve our FOS Family Campaign goal of $50,000.00 and our total FOS
	goal of $86,000, an increase over last year of $2,000.

     2. Help recruit a new District Popcorn Kernel for the 2005 Popcorn Sale.

   MEMBERSHIP/RELATIONSHIPS GOALS - Mark Christy and Suzie Slopek:

     1. Recruit Membership/Relationships committee members.

     2. Attend Council Membership/Relationships committee meetings.

     3. Coodinate with the District Roundtable staff to promote membership
	growth.

     4. Promote Year Round Recruiting and Fall Round-up programs.

     5. Attend District Committee training for Membership/Relationships.

     6. Exceed the Quality District Membership growth requirements.

     7. Increase membership in each program area by a minimum of 8%:

	a. Cubs - (8%)
	b. Boy Scouts - (8%)
	c. Venture Scouts - (8%)

     8. Add an additional 4 new units to the Crosswinds District.

   ACTIVITIES & CIVIC SERVICE GOALS - OPEN POSITION:

     1. District Pinewood Derby:

	a. Recruit a Chairman & Co-Chairman for the District Pinewood Derby.
	b. Ensure Chairman submits rules to district web master to be put on
	   the web site (or use existing rules presently on the web site).
	c. Ensure Chairman publicizes the event and results in local media and
	   on our district web site.

     2. Hold a Scout Uniform Sale Event:

	a. Ensure event chairman promotes event through our e-mail list server,
	   web site, poster at Council office, and to each unit; ask for media
	   coverage.
	b. Ensure event information is submitted to district web master to be
	   included on our web site.

     3. Scouting for Food:

	a. Evaluate event youth incentive offered (patch/recognition for
	   collecting 50 pounds).
	b. Maintain contact with agencies in need of our help.
	c. Work with OA to coordinate collection sites, OA provides manpower
	   at each collection site.
	d. Submit event information to local media and district web site (both
	   prior to event and the results of the event).

     4. Recognition (in conjunction with all of the other Program Areas):

	a. Assist Cub & Boy Scout Advancement in preparing for our annual
	   district Recognition Event by promoting nomination of leaders for
	   Awards of Merit, Distinguished Leadership Citations and Scout Spirit
	   Award through unit and district awareness.
	b. Assist Cub and Boy Scout Advancement areas in gathering information
	   from:
	   1. Religious Awards area on awards earned during year (by all units
	      in district).
	   2. Eagle Review Board on all Scouts earning Eagle Rank during the
	      year.
	   3. Commissioners area for units earning Quality Unit award during
	      the year.
	c. Help recruit an M.C. for the annual district Recognition Event.
	d. Publicize the event through local media and on our e-mail list
	   server and web site.

   WEB DIRECTOR GOALS - Roger Lear:

     1. Investigate putting our unit key three list and our District Scouter
	list on our web site with password protection and allow the lists to
	be viewed only by key members of the District Committee.

     2. Set up a procedure to update our password protected lists and pass the
	changed information to our web master for transmission to our web site.

     3. Have PDF forms on our web site converted into PDF forms that can be
	filled out, printed and mailed or investigate using DOC (Word) forms
	that can be filled out and e-mailed.

     4. Co-ordinate with the Hemlock web master and the owners of the various
	YahooGroups e-mail list servers to set automatic reminders to our
	subscribers 2 days before our 3rd Thursday Roundtables (and when there
	are no Roundtables (July and November) and other special events.

     5. Maintain a close working relationship with the web master and director
	of the Hemlock District.

     6. Continue to investigate better and faster technologies for our web
	site.