Boy Scouts of America DAN BEARD DISTRICT John Slocumb David Hearne David Page District Chairman District Commissioner District Executive 1999 Dan Beard District Planning Retreat Report Page 1 of 8 The Dan Beard District Committee met for their annual planning retreat on January 8 - January 10, 1999 at the Camp Durant Administration building. Attendees were: Kathy Connelly Cub Scout Training John Cortese Boy Scout Training Dusty Fletcher Civic Service & Activities Chm David Hearne District Commissioner Roger Lear District Committee Member at Large Susan Long Cub Scout Program Chairman W.E. Medlin Boy Scout Camping Larry Nessly Order of the Arrow Chapter Co-Advisor David Page District Executive Bob Ratledge District Vice-Chairman Don Schmidt Boy Scout Program Chairman John Slocumb District Chairman Tom Stalker High Adventure Program Steve Stewart 1999 Camporee Chief Judy Ward Cub Scout Advancement Ron Werley 1998 Camporee Chief (and cook) Don Williams ADC for New Units (and cook) Ed Williams Boy Scout Advancement The committee met to critique the past year, discuss and plan what our District wants to do for 1999 and 2000 and to set the dates for the district activities that are to be included in the 2000 Occoneechee Council calendar. PLEASE read the entire report, concentrating on the area that pertains to your job in our district. Please call our District Chairman with any changes/comments/corrections you may have, especially if you were not at meeting. Thank You for your help in Scouting. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 2 of 8 The following goals were discussed at the Annual Retreat by the attendees listed on the first page of this report. EXECUTIVE GOALS - John Slocumb, Bob Ratledge and David Page: These goals include the Chairman and Vice Chairman and District Executive officers: 1. To promote better communications between all of our district sub-committees, our units, our Council and those with whom we work in scouting. 2. To help recruit the remaining members of the 1999 committee giving emphasis and focus to retiring active unit leaders. 3. To evaluate how we can better recruit for district committee positions and establish two deep leadership. 4. To invite, one at a time, the leaders of each newly formed unit to one monnthly district committee meeting so that they can meet district members and understand what we can do for them. When no new units are available to invite, the invitation will be extended to existing, older units. 5. To provide a copy of our 1999 district calendar to our unit leaders via the Mall Expo, Roundtables or mail as soon as possible. 6. Work with Membership to develop and maintain a District database for all of our unit leaders (Unit Key 3) and later use the database to do the mailings for the monthly Roundtable reminders. 7. Visit each institutional head during the calendar year of 1999. 8. Insure that all adult scouters are recognized who have completed BSA training awards or any other meritorious service. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 3 of 8 DISTRICT COMMISSIONER GOALS - David Hearne: 1. Recruit and train one ACTIVE unit commissioner for every 4 units (Packs, Troops and Crews). 2. Recruit and train an ACTIVE Roundtable Commissioner. 3. Continue development of the New Unit ADC and intensive care Unit Commissioner team. 4. Through participation of Roundtable Staff and District Committee, develop a plan to improve Roundtable participation; enact the plan, delagating where practicable. 5. Assure that all commissioners receive appropriate training and ensure 50 percent of commissioners advance one training level (i.e., attend Commissioner's College). 6. Promote Quality Unit achievement in the District's Units as the baseline measurement of performance; contribute where possible towards attaining "Quality District" status again in 1999. 7. Achieve 95 percent unit retention. 8. Involve Commissioner Staff in ALL recharters for our District's Units. 9. Recharter all units on time. 10. Perform quality unit review for all units rechartering. 11. Serve units so that at least 75 percent qualify for quality unit status. 12. Complete unit inventories on time for both June and December inventories. 13. Present unit charters to sponsoring institutions within 90 days of receipt from Council. 14. Provide Unit Key Three updates to the District Committee after new information is incorporated following rechartering and unit inventories; maintain up-to-date key three list as additional information is made available. 15. Involve unit commissioners in at least one District or Council activity. 16. Review commissioner's progress towards training awards. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 4 of 8 CUB SCOUT PROGRAM GOALS - Susan Long: 1. Put a stonger empasis on Tiger Groups and Webelos to Scout Transition. 2. Provide advancement education for the Packs and Cub Scout parents. 3. Recruit a replacement (and/or two deep leadership) for Cub Program Chairman. CUB SCOUT TRAINING GOALS - Kathy Connelly: 1. Hold a Cub Scout Leader Basic Training (CSLBT) quarterly. 2. Promote CSLBT at the monthly Roundtables. 3. Get Cub unit leaders to work on unit leader recognition awards. 4. Provide Fast Start training once a year or when needed. CUB SCOUT ADVANCEMENT GOALS - Judy Ward: 1. Track to ensure that 50% of the Packs advance monthly. 2. Make sure that the Advancement Reprot is ready on time. 3. Try not to miss more than 3 District Committee meetings; if any meetings are missed, try to have the report ready and given to someone to present at the meeting. 4. Keep track of how many Packs don't advance in two months. 5. Try to have 2 deep leadership. 6. Always try to the best at the jobs that are assigned. 7. At the beginning of the new Cub Scout year (and in the middle of the year) show the new people how to fill out the Advancement Form at one of our Roundtables after checking with the Cub Scout Roundtable Commissioner that it is alright to do it. 8. Keep track for 1 year all the units advancement on a chart, running from August 1998 to August 1999. CUB SCOUT DAY CAMP - the Committee for Lisa White: 1. Send 4 adult Scouters to Cub Scout Day Camp School in 1999, 2. Hold 2 1 week Cub Day Camps in 1999; one for regular school program Cubs and one for year round school program Cubs. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 5 of 8 BOY SCOUT PROGRAM GOALS - Don Schmidt: 1. Maintain good communications amoung BS Committee team members. 2. Post current BS information on the Internet. 3. Coordinate and participate with the BS Roundtable Staff. BOY SCOUT ADVANCEMENT GOALS - Ed Williams: 1. Track and report units with low (less than 5) or no advancements. 2. Hold a training session for advancement and Merit Badge Counselors. 3. Keep up with the changing BS Advancement policies and notify the units of the changes. 4. Try to find a way to get Merit Badge Counselors trained. BOY SCOUT TRAINING GOALS - John Cortese and Bill Slocumb: 1. Monitor and review current training information to promote participation in the 1999 BS training activities. 2. Promote adult training awards and recognition. 3. Implement the new trainer certification process. BOY SCOUT CAMPING GOALS - W.E. Medlin: 1. Track the number of Troops and Packs, the number of youth and the number of adults, including Camporee Staff, attending District Camporees and out of Council Summer Camps. 2. Make sure all units have a copy of the OA's "Where To Camp" guide. 3. Continue to improve the camping survey report. BOY SCOUT CAMPOREE GOALS - Steve Stewart: 1. Have the boys plan and provide the program planning for the spring District Camporee by the January 1999 Roundtable. 2. Have a good parking/latrine plan in place for the camporee attendees. 3. Ensure a smooth transition of leadership to the 2000 camporee. BOY SCOUT EAGLE BOARD OF REVIEW - Jim McSherry and Rudy Hines: 1. Have information sessions with the unit leader of any new Life Scout, one or more of his parents and the Life Scout; hand out "A Guide for the Eagle Candidate" and discuss the Life Scout's trail to the Eagle rank. 2. Publish the Eagle Board meeting schedule in the District calendar for the use of the units and youth. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 6 of 8 ORDER OF THE ARROW - TSUNGANI CHAPTER GOALS - Larry Nessly: 1. Have troop OA elections done by March 15. 2. Take first place in ceremonies competition at Spring Pow Wow. 3. Have more OA brothers helping in the Scouting for Food drive. 4. Have the Chapter newsletter appear at least four times a year. 5. Have Eagle Scouts go to summer camp. 6. Have Chapter earn at least two awards from the Lodge. 7. Get attendance at Chapter meetings up. HIGH ADVENTURE GOALS - Tom Stalker: 1. Survey all troops in the district for their interest in high adventure activities, including what type of activities and the level of training needed to safely conduct the activities; including whitewater boating, mountain biking, snow skiing, water skiing, climbing/repelling, backpacking, sailing, canoe camping and caving. 2. Conduct aquatic safety and programs for adults, including: A. Safety Afloat program B. Canoe handling and safety for lake activities C. Whitewater canoe handling course 3. Organize a high adventure whitewater activity during the summer of 1999 open to Scouts in the Dan Beard District who are 14 years old and older. 4. Aquire canoes for whitewater activities by Scouts in the Dan Beard District and make the canoes available at a reasonable cost to the troops. 5. Prepare a pamphlet on whitewater activities for Scouts and Scouters in North Carolina. FINANCE GOALS - David Page: 1. To recruit and train a Finance Chairman as soon as possible. 2. To reach our District's goal of $50,000.00 as rapidly as possible ($15,000.00 in the Family Campaign, $15,000.00 in the Community Campaign and $20,000.00 in the Major Givers Campaign). 3. To ask scouters to help with the IC5 drive (I see 5 people for donations) for the 1999 Finance Campaign. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 7 of 8 MEMBERSHIP GOALS - the Committee for Lisa White: 1. Conduct Fall Roundup (Join Scouting Night) Council plans for Cubs. 2. Conduct Spring Roundup for Boy Scouts via the Boy Facts Survey Form. 3. Conduct a Venturing recruiting program. 4. Develop "bring a friend" program through activities, events and camporees. 5. Continue to update the master map of unit locations in our district. 6. Conduct a new unit program to get 6 Packs, 4 Troops and 2 Venture units. 7. Look for and identify thirty prospects for new units. 8. Look to grow 9% in each unit of Tigers, Cubs and Scouts. 9. Have a 200% growth goal for High Adventure Venturing. 10. Use Roundtables to promote more membership. 11. Survey older Scouts to promote High Adventure Venturing. 12. Develop a Hispanic outreach sub-committee. 13. Develop an Operation 1st Class outreach sub-committee. 14. Reach 3200 youth in Scouting in our District by the end of 2000. 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS Page 8 of 8 ACTIVITIES AND CIVIC SERVICE GOALS - Dusty Fletcher: 1. Learn all duties related to Activities and Civic Service. 2. Mall Expo and Pinewood Derby: A. Recruit a chairperson and co-chairperson. B. Promote the Mall Expo at two annual opportunities; the August Roundtable and the December Roundtable. 3. Hold a Uniform Sale. 4. Scouting for Food: A. Increase Food Bank and pantries contributions received for those units not having specific areas to which they donate and to offer alternate solicitations and keep data on the amounts of food collected. B. Recognize each unit's participation. C. Recruit a chairman to emphasize increased food collection. 5. Duty to God: A. Contact units in the early fall and offer suggested Scout Worship services. B. Contact units to obtain lists of Religious Awards recipients. 6. Roundtable: A. Promote scouters attendance at the August Roundtable (probably via a mailing to all). 7. Recognition Event: A. Work with the Awards Committee for recognition. B. Report the event in the local newspaper for public exposure. END OF 1999 DAN BEARD DISTRICT COMMITTEE AND SUB-COMMITTEE GOALS