Attendees: Roy Alfred, Stan Belyeu, Linda Boggs, Shelia Bullock, Gary Carlson,
Randy Ellis, Jenny Elwell, Dusty Fletcher, Rudy Hines, Roger Lear,
W.E. Medlin, Trish Ragsdale, Chuck Short, Rodger Skirvin,
John Slocumb, Steve Stewart, Marvin Tharp, Judy Ward, Ron Werley
and Ed Williams (21)
1. Pledge and Invocation by Stan Belyeu. W.E. welcomed Tom Dugger, Larry
Gracie and Gary Pendleton to our meeting. The Council Key-3 were there for
a Council Fireside Chat and to answer the questions we had for the council.
Refer to the March meeting minutes to see the questions we had asked.
Their answers to our questions were documented in a letter to W.E. Medlin
and are attached to these minutes.
2. March minutes approved.
3. District Commissioner - Ron Werley: We are up to 88 units; 5 have yet to
re-charter, 3 are late and 2 units (P321 and C391) have dropped. We have
added a Pack, Troop and Crew. They are LDS units with the unit # of 431.
4. Boy Scout Program:
Advancement - Ed Williams: Ed announced that Venture Crews must now turn
in advancement forms. No report on advancements.
Eagle Board - Rudy Hines: March had 11 projects, 8 approved and 3 not
approved and 6 finals, 5 approved and 1 not approved. April, so far, has
6 projects and 3 finals scheduled.
Training - John Slocumb: Tri-District SMF will occur this weekend and
Kevin Carpenter, from Impessa District will be the Scoutmaster and Tom
Doligalski, from Dan Beard District, will be the SPL (and next SMF SM).
High Adventure - Steve Stewart: Venturing Day 2001 is on schedule and
information has been added to the District Web Page on the event.
Boy Scout Camporee - Ed Walsh: Patches are coming in soon, the facilities
have been arranged and the materials are complete and on-hand. Everything
is on schedule and at last count more than 25 of our Troops have signed up.
5. Cub Program - Linda Boggs:
Cub Day Camp - Linda Boggs: Cub Day Camp will be held at the SBI Training
and Administration building off Old Garner Road. The registration forms
for Cub Day Camp will be placed on our Web Page as soon as they are done.
Cub Training - Jenny Elwell for Gary Thorn: The next Cub BLT will be held
on June 2, 2001 at the Fuquay-Varina United Methodist Church. This is a
a change from May 19 and will be added to our District Calendar.
Cub Advancement - Judy Ward: Judy 15 units advancing in March, with 2
Bobcats, 6 Wolves, 14 Bears, 18 Webelos and 12 Arrow of Lights.
Cub Family Campout - Jenny Elwell: The Cub Family Campout was a big
success and Jenny thanked everyone who helped make it happen. Randy Ellis
has been selected to be the 2002 Cub Family Campout Chief.
6. Membership/Relationships - Marvin Tharp: Marv needs volunteers to help
distribute recruiting flyers to 32 schools at the end of April. They are
trying to co-ordinate the next roundup as a Tri-District roundup.
7. Finance - Rodger Skirvin: We are currently at $38,000 of our $70,000 goal.
Popcorn - Dusty Fletcher: We currently have 25 units signed up to sell
popcorn this year.
8. Activities and Civic Service - Dusty Fletcher: The Council Pow-Wow was
attended by more than 150 Cub Scouters. Writeups have been sumitted to
the Cary News on the Silver Beaver Dinner and the Mall Expo.
9. Order of the Arrow - Ed Williams for Bob Taylor: The shelter at Campsite
4 at Camp Durant is almost complete. It will be finished soon.
10. New Business - It was suggested that the person in charge of each Dan
Beard event submit to the District Committee a final report concerning the
event, the attendance, budget and any other pertinent data for the event.
The Cub Family Campout and the Boy Scout Camporee are two examples and the
chairpersons of those events will provide the figures for this year. This
is being done so that the next person in charge of the event will have an
idea of what the attendance/budget was the last time the event was held.
District Committee Members of the Month: Jenny Elwell for her work on the 2001
Cub Family Campout.
Calendar for the remainder of April and May:
APRIL 4 District Committee Meeting Executive
6-8 Tri-District SMF - Host: Sequoyah Boy Scout Training
11 District Eagle Board of Review Boy Scout Advancement
19 Roundtable/OA/DC Meetings Commissioner
20-22 Council Canoe Handling Course (Lake) High Adventure
20-22 Order of the Arrow Conclave Order of the Arrow
27-29 District Spring Camporee Camping
27-29 District Spring Venture Day High Adventure
MAY 2 District Committee Meeting Executive
4-6 Council Canoe Handling Course (River) High Adventure
9 District Eagle Board of Review Boy Scout Advancement
17 Roundtable/OA/DC Meetings Commissioner
17 District Unit Inventories started Commissioner
18-20 Order of the Arrow Spring Inductions Order of the Arrow
ATTACHMENT
Letter from the Council Key-3 to the Dan Beard District Committee
Dated: April 4, 2001
Attached are written replies to your questions for our Fireside Chat. The
Council Key-3 looks forward to being with you at the Council Fireside Chat.
Point 1: Distribution of popcorn proceeds:
Attached you will find the pages from the popcorn booklet for the year 2000,
which outlines the commissions and how it was shared with the membership.
Editor's Note: The attached page "Trial's End Popcorn Sale 2000 Unit Commission
Plan" was taken from the 2000 popcorn manual. It shows the percentages paid to
the units to be from 28% to 31% per container, not counting the "Scout Bucks"
earned. If the "Scout Bucks" are counted, the percentages paid to the units
are shown to be from 33% to 36%. That, of course, assumes that all of the
"Scout Bucks" are cashed in by the units or the Scouts.
As you know, popcorn has grown considerably since 1995. The total sales in
1995 were $557,532. In the year 2000, it was $1,373,936. Cash commissions to
the units, over the same period, has increased from $172,154 in 1995, to
$394,044 in 2000. This of course was cash commissions and did not reflect
items such as Scout Bucks, prizes, promotion items used for the volunteer
leaders who support the program. In fact the council portion of the popcorn
sale has increased over the same period of time. This increase, however, has
been positively used to impact council program delivery services, staff growth
and improve internal operations. This will continue to be the practice of
Occoneechee Council to use its financial resources to the best interest of the
council in delivery of quality program.
Point 2: Bathroom facilities at camp:
The strategic plan for the development of our camping properties, included
Cub Scout World and sanitary facilities throughout all our camps.
Point 3: Super Camp
The council has made considerable improvements to the physical facility at
Camp Durant over the last four years. Needless to say, Camp Durant has had a
considerable deferred maintenance problem, which we are addressing each year
with improvements in facilities, working in partnership with the Order of the
Arrow and using the resources of our Council Endowment Fund and individual
gifts. The master plan for development has now been finalized and the council
is now in the organization phase of launching a total financial development
effort. We look forward to the Dan Beard District participation in this
project.
Point 4: Camp sewage system:
This point is addressed by the long-range strategic plan.
Point 5: Timeline for publishing calendar time of events:
The council has adopted an annual program planning and preview format to
release our calendar in May of each year. The calendar will be released in May
and will confirm dates for the remaining six months of the year and share the
dates for the twelve months of the next year. The Council Program Preview
Conference for this year is scheduled for Tuesday, May 22nd. With the addition
of the full time staff position dedicated to program support, we will maximize
the use of the Program Preview and Planning Conference to continue releasing
dates in a timely fashion.
Point 6: Problem reserving camp for an event:
I would like to have some more detail from the membership regarding the
particular event we had a schedule problem with. We look forward to a good
discussion on this subject so that we may continue to rectify the problem.
Point 7: Friends of Scouting prospect control:
Finance is one of the four functions of the district that affords a district to
be complete in its quality program delivery. A district must be focused on
this as well as service, program and membership growth. The council has a very
defined prospect and evaluation procedure, that when district finance teams
present prospects to the council staff for exclusion from other campaigns is
reviewed and followed on the principle of who is the best person to work that
prospect. We urge the Dan Beard District to review its prospect and evaluation
procedure and to work in partnership with the council finance team to insure
that we aren't seeing someone twice. There is always, however, the opportunity
that someone will be evaluated to be worked in one campaign and show up for a
family enrollment night. In many cases, these people give again. The reason
for this is that they like to give on the unit level. If someone in a family
enrollment night says, "I have already give in another campaign", they simply
need to be thanked for their generous support and contribution.
Point 8: What steps are being taken to get the business community involved in
FOS:
On February 8th, the council had its council kick-off for Friends of Scouting
this year. In that event there were over 300 people in attendance representing
the Raleigh business community. Once again, a great opportunity for each
district to participate. Similar events have been held in the district in
Durham, Orange County, Vance County, Harnett County and Cumberland County.
END OF LETTER FROM THE COUNCIL KEY-3
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